Personal letter writing: 5 etiquette rules to follow
What's the story
Writing personal letters is an art that has been overshadowed by digital communication. However, it still holds a special place in nurturing relationships and expressing genuine sentiments. Knowing the etiquette of personal letter writing can make your correspondence more meaningful and appreciated. Here are five important etiquette tips to make your personal letters more effective and impactful.
Tip 1
Use proper salutations
Starting your letter with the right salutation sets the tone for your message. Depending on your relationship with the recipient, choose between formal greetings like "Dear Mr./Ms." or more casual ones like "Hi" or "Hello." A well-chosen salutation shows respect and consideration for the person you are writing to.
Tip 2
Keep your handwriting legible
Legibility is key in personal letter writing. Take your time to write neatly, avoiding any rushed or messy handwriting that could confuse the reader. If you are unsure about your handwriting, consider typing the letter instead. This ensures clarity and makes it easier for the recipient to read, preserving the letter's intended message and sentiment.
Tip 3
Be concise but heartfelt
While it's important to be concise, don't forget to be heartfelt in your writing. Get to the point but also share your thoughts or feelings in a sincere manner. A good balance between brevity and warmth makes your letter more engaging.
Tip 4
Use appropriate closing phrases
Closing phrases like "Sincerely," "Best wishes," or "Warm regards," depending on how formal or informal your relationship is, are important to end your letter on the right note. These phrases wrap up your message neatly, leaving a lasting impression on the recipient.
Tip 5
Proofread before sending
Before you send out your letter, make sure to proofread it for any grammatical or spelling errors. Even though personal letters are more forgiving than professional ones, mistakes can still distract from the message you wish to convey. Taking a moment to review your letter ensures clarity and professionalism, enhancing the overall quality of your correspondence.