#TechBytes: How to sign PDFs without printing
What's the story
In today's digital age, the need to sign documents electronically has become a necessity. It saves time and resources by eliminating the need to print, sign, and scan. For beginners, the process may seem daunting at first, but with the right tools and techniques, it can be pretty simple. Here are some practical tips to help you sign PDF documents electronically without any hassle.
Tip 1
Choose the right software
Selecting the right software is essential for signing PDFs easily. There are many options available, both free and paid, that provide various features depending on your needs. Popular choices include Adobe Acrobat Reader, DocuSign, and Smallpdf. These platforms offer simple interfaces that make it easy to add signatures quickly and securely.
Tip 2
Use digital signatures
Digital signatures add an extra layer of security by verifying the identity of the signer. They use encryption technology to ensure that the document hasn't been tampered with after signing. Most PDF editing software provide this feature as part of their service. To use a digital signature, you'll need a digital certificate issued by a trusted authority.
Tip 3
Utilize touchscreens or stylus pens
For those who prefer a more hands-on approach, using touchscreens or stylus pens can make signing PDFs feel more natural. Many devices come with built-in support for handwriting recognition, allowing you to draw your signature directly onto the document. This method is especially useful on tablets or smartphones with stylus compatibility.
Tip 4
Save time with templates
Creating templates for frequently used signatures can save you a lot of time in the long run. Most PDF software lets you save your signature as a reusable template, which you can use in other documents later on. This way, you don't have to go through the process of signing from scratch every time.
Tip 5
Ensure document security
After signing a PDF electronically, it's important to ensure that the document remains secure from unauthorized changes or access. Most PDF editing tools provide options to lock documents after signing, preventing further edits while keeping the original content intact. This way, the integrity of the signed document is maintained.